Compare
PaperlessEHR vs SimplePractice
SimplePractice is a popular EHR for solo and small therapy practices. PaperlessEHR goes further with integrated CRM and ERP on the Sunbase platform — built for behavioral health teams that have outgrown EHR-only workflows.
How does PaperlessEHR compare to SimplePractice?
PaperlessEHR adds CRM and ERP for referral pipelines, PSR documentation, Medicaid authorization tracking, and multi-site agency reporting — from $59/user/month. SimplePractice excels for solo counselors focused on session notes and basic billing. Choose PaperlessEHR when you need behavioral health operations beyond clinical charting alone.
Quick Verdict
SimplePractice is one of the most recognized EHR platforms for private therapy practices. It offers strong note templates, telehealth, a client portal, and insurance billing for solo and small group counselors.
PaperlessEHR is the better fit when your organization runs multiple programs, employs peer specialists, tracks community referrals, or needs Medicaid authorization monitoring and multi-site ERP reporting on the Sunbase platform — not just session documentation.
Feature Comparison
| Capability | PaperlessEHR | SimplePractice |
|---|---|---|
| EHR — Clinical Notes & Treatment Plans | ✓ SOAP, DAP, BIRP, custom templates | ✓ Note templates |
| EHR — Assessments (PHQ-9, GAD-7) | ✓ Built-in with outcome trending | ✓ Available |
| EHR — Group & PSR Documentation | ✓ Multi-program templates | Limited |
| CRM — Referral Pipeline | ✓ Full intake CRM on Sunbase | Basic inquiry tracking |
| CRM — Automated Intake Workflows | ✓ Configurable sequences | Limited automation |
| ERP — Multi-Site Reporting | ✓ Agency dashboards | Single-practice focus |
| ERP — Authorization & Utilization Tracking | ✓ Real-time unit monitoring | Basic |
| ERP — Grant & Funder Reporting | ✓ Exportable program metrics | Not available |
| Telehealth | ✓ Integrated | ✓ Integrated |
| Starting price | From $59/user/mo (EHR+CRM+ERP) | Varies by tier |
| HIPAA & BAA | ✓ | ✓ |
When SimplePractice Is the Right Fit
Choose SimplePractice if you are a solo or small therapy practice focused on individual outpatient counseling, need a polished client portal and telehealth quickly, and do not run PSR programs, multi-site agencies, or complex Medicaid authorization workflows.
When to Switch to PaperlessEHR
Switch when your practice needs referral pipeline management, multi-program documentation, Medicaid authorization tracking, or agency-level ERP reporting — without stitching together add-on tools. PaperlessEHR replaces EHR, CRM, and operations software with one Sunbase login.
FAQ
SimplePractice Comparison Questions
When should I choose PaperlessEHR over SimplePractice?
Choose PaperlessEHR when you need PSR documentation, psychiatry workflows, Medicaid authorization tracking, or multi-site ERP — not solo therapy practice features alone. SimplePractice remains strong for individual counselors who do not need agency operations.
Does PaperlessEHR cost more than SimplePractice?
PaperlessEHR starts at $59/user/month and includes EHR, CRM, and ERP. Compare total cost including any separate CRM, billing, or reporting tools you would need alongside SimplePractice for an apples-to-apples comparison.
Can I migrate from SimplePractice to PaperlessEHR?
Book a demo to review migration paths for client records, templates, and billing setup. Our team supports behavioral health practices moving from EHR-only tools to the unified Sunbase platform.
Last updated: August 2026
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